Find the right path via metrics, dare to change direction
In today’s dynamic work environment, space management is crucial. Measuring usage goes beyond occupancy rates; it encompasses various metrics such as density, peak usage, and the ratio of assigned to flexible workspaces. These metrics provide a comprehensive view of how workspaces are utilized and help organizations optimize and adapt workplaces to the evolving needs of employees. By analyzing this data, our clients improve inefficiencies in the workplace experience.
Social hubs
Create more social square meters for interaction. Drastically increase the use of greenery in the workplace. Quality time for collaboration with colleagues is the new norm in the workplace. Work environments should reflect this. Strive for inspiring spaces for meeting, knowledge exchange, and co-creation.
Less is more
Simplicity remains a key business value, especially in an era of rapidly evolving technology. Using an integrated ecosystem reduces complexity by consolidating various systems and processes. This enables more efficient work, minimizes errors, and facilitates faster data-driven decision-making. A simplified approach not only supports daily operational tasks but also contributes to broader business objectives such as cost savings and increased employee engagement. Reducing redundant processes and focusing on core activities significantly boosts productivity.
Involve your colleagues
By involving teams early in the rollout of a Smart Office, the adoption and acceptance of desk booking systems can be enhanced. This can be achieved by understanding work habits, gathering feedback, and consulting them about the desired functionalities of the booking system (parking, catering, and other services).
Implementing a connected workplace is another key step for modern organizations. A connected workplace integrates people, processes, and technology to foster seamless communication and collaboration. This is particularly beneficial for large companies with multiple locations as it helps optimize resources and improve operational efficiency. It also provides advantages in data security and compliance through centralized data management. Additionally, a smart workplace contributes to better work-life balance by offering flexible work options.
Deeper insights into space management
Space management encompasses various aspects such as occupancy rates, density, and peak usage. Occupancy rates measure how much of the available space is actually being used, while density indicates the ratio of employees to available space. Peak usage analyzes the moments when the space is most intensively utilized. By combining these metrics, our clients gain a detailed understanding of office usage.
The power of simplicity
Simplicity in business processes can be achieved through the use of integrated ecosystems that bring together various systems and processes. This reduces complexity and enables more efficient work. Such an integrated platform offers a single interface for managing all essential functions: from maintenance schedules to space management and asset tracking. This minimizes the risk of errors and allows faster decision-making based on real-time data.
Benefits of a connected workplace
A modern workspace offers numerous benefits, including improved communication, optimized resources, and increased operational efficiency. By utilizing technologies such as the Internet of Things (IoT), cloud computing, and artificial intelligence (AI), businesses can adopt a productive ecosystem that fosters innovation and ensures employee happiness. A Smart Office enables data-driven decisions, leading to cost savings and improved compliance with regulations such as GDPR and general office policies.
Our key takeaways
- Optimize space usage: Use detailed metrics such as occupancy rates, density, and peak usage to gain a comprehensive understanding of how workspaces are utilized. Adjust workplaces based on this data to reduce inefficiencies and improve the employee experience.
- Simplify business processes: Implement integrated platforms to consolidate various systems and processes. Reduce complexity and increase efficiency by eliminating redundant processes and focusing on core activities.
- Create a connected workplace: Integrate people, processes, and technology to foster seamless communication and collaboration. Leverage technologies such as IoT, cloud computing, and AI to create a productive ecosystem.
- Make data-driven decisions: Analyze real-time data to make better-informed decisions. Use these insights to save costs, improve compliance, and enhance overall operational efficiency.
- Support flexible work options: Offer flexible work options to support a better work-life balance. Ensure a work environment that facilitates both physical and virtual collaboration, contributing to higher employee satisfaction and productivity.
By combining these strategies, companies create a flexible and productive work environment that not only enhances efficiency but also promotes employee satisfaction and well-being. Effectively managing space, simplifying processes, and implementing a connected workplace are crucial steps for modern organizations to remain competitive and ensure long-term success.